175315 - Sr Administrative Assistant - CA
CA-Bay Area
Up to $42.76 DOE
6 Months
Chipton-Ross is seeking a Sr. Administrative Assistant for an opening in Fremont, CA.

Administrative Duties:
Work effectively with management at various levels, provide administrative support
Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
Oversee schedules of assigned executives, set critical meetings, establish agendas, handle meeting logistics and follow up with attendees
Arrange domestic/international travel; populate calendar with itinerary
Coordinate business meeting, in-house conferences, create agendas and help manage conference rooms for site
Assist in the creation and/or editing of presentation materials including on-site event flyers, site-wide communications, etc.
Proofread and correct spelling, grammatical, and layout errors in presentations created by others
Assist with coordinating and executing volunteer activities, employee recognition programs, and plan occasional company events
Maintain confidentiality around sensitive matters
Work independently and together within a team on special non-recurring and ongoing projects
Perform other duties as assigned

Front Desk Duties:
Provide lunch and break and backup coverage for Front Desk
Ensure security protocol regarding guests and employees
Provide excellent customer service to both internal and external customers
Courteously greet visitors, customers, and employees; determine their needs, and direct them to the appropriate person
Answer phones and direct calls accordingly
Sort, prepare, and deliver incoming/outgoing mail and invoices
Positively represent the site and management in all communication
Perform other duties as assigned

Minimum of 3+ years of prior administrative office experience
Or any similar combination of education and experience
Highly proficient with Microsoft Office Suite (Outlook, Word, PowerPoint, SharePoint & Excel)
Proven record of providing outstanding internal and external customer service
Excellent phone and organizational skills
Excellent verbal and written communication skills
Excellent interpersonal skills and problem-solving ability
Ability to set priorities, meet deadlines, and multitask
Ability to handle sensitive information with discretion
Ability to learn different software applications with ease
Ability to speak clearly so others can understand you
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so other will understand
Strong writing, editing, and proofreading skills
Excellent attendance and punctuality

Accredited Associates degree, Bachelors degree preferred

Day Shift

Tyler Harrell at tharrell@chiptonross.com
420 Culver Boulevard
Playa Del Rey, CA 90293

Phone: (310) 414-7800 x342 or (800) 927-9318 x342

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.