- 176154 - Office Administrator
- 3 MONTHS
- Chipton-Ross is seeking an Office Administrator C located in Seattle, WA
MSC&O Contracts & Risk Management is hiring an Executive Office Administrator (EOA) to support senior executives at The Client Company (TBC). An EOA is responsible for providing administrative support, including handling information in a highly confidential and critical manner. We are looking for a highly organized and detail orientated individual that enjoys working in a fast paced and dynamic environment. The position is located in Seattle, WA, and does not offer relocation assistance. Applicants must reside in the area or be willing to relocate at their own expense. Job responsibilities include, but are not limited to: Scheduling/calendar maintenance, arrange and coordinate meetings (with internal and external stakeholders). Including the anticipation of deadlines and scheduling conflicts and work proactively to resolve them. Prioritizes and schedules management-level employee time and availability for efficient use of time. Coordinate and run meetings, retreats and special functions. Includes facilities coordination, the compilation and preparation of required work materials, record and distribute meeting minutes, and complete any special arrangements necessary (catering, visitor badges, etc.). Provide administrative support such as processing international and domestic travel arrangements, monitors designated business traveler logistics, and generates expense reports (including credit card reconciliation), in accordance with company policy, and screening incoming calls (if requested). Develop effective and supportive relationships with internal and external contacts. Assist with special projects, creating reports, and data management. Data management may include data entry, running queries, performing/editing databases for the leadership team to ensure data integrity and timeliness. Exercise independent judgment and make appropriate decisions in the routine conduct of business. Maintain utmost confidentiality on all organization and personnel matters. Preform other duties as assigned. Works under limited supervision.
Ability to Follow-up - Required - Advanced
Ability to Work Independently - Required - Intermediate
Ability to Work with Others - Required - Advanced
Advanced Communication Skills - Required - Advanced
Analytical Ability - Required - Intermediate
Conference Call Coordination - Required - Advanced
Conference Room Scheduling - Required - Advanced
Create Spreadsheets - Required - Advanced
Create/Maintain Multiple Agendas - Required - Advanced
Critical Thinker - Required - Advanced
Customer Service - Required - Advanced
Detail oriented - Required - Advanced
Grammar, Spelling and Punctuation Skills - Required - Advanced
Interpersonal Skills - Required - Advanced
Meeting Facilitation - Required - Advanced
Oral and Written Communication - Required - Advanced
Planning and Organizing Skills - Required - Advanced
Problem Solving Capability - Required - Advanced
Professional Demeanor - Required - Advanced
Ability to Coach or Mentor Co-Workers - Preferred - Intermediate
Relationship Building - Preferred - Advanced
Strong Leadership Skills - Preferred - Intermediate
Strong Listening Skills - Preferred - Intermediate
Team Player - Preferred - Advanced
Troubleshooting - Preferred - Intermediate
Written/Verbal Ability - Preferred - Advanced
MS-Office Products - Required - Advanced
Accredited High School Diploma/GED and typically 4 or more years' related experience or an equivalent combination of education and experience.
7 AM - 3:30 PM
Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
420 Culver Boulevard
Playa Del Rey, CA 90293
Phone: (310) 414-7800 x227 or (800) 927-9318 x227
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Employment will be contingent on candidate clearing pre-employment drug screen and background check.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.