- 214699 - Office Administrator C
- Industry
- ADM
- Region
- MO-Missouri
- City
- St. Charles
- State
- MO
- Rate
- Up to $32.53 DOE
- Duration
- 5 months
- Description
Chipton-Ross is seeking an Office Administrator C for a contract opportunity in St. Charles, MO.
BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
- Previous client experience is a plus (travel experience is a plus as well).
- Office admin skills, Microsoft products, Outlook, the client's travel system.
POSITION RESPONSIBILITIES:
Performs the following tasks for managers on the executive payroll. Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card changes to ensure timely and accurate reimbursement and verifies payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations. Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision.
The main responsibilities include: international and domestic travel arrangements, meeting and conference room management support, maintenance of office supplies, planning for internal and external events and meetings, and processing incoming and outgoing communications and correspondence to ensure proper dissemination of information.
You will work under limited supervision in a fast paced, highly dynamic environment.
Position Responsibilities:
Support Direct Attack Executive Program Director by efficiently managing internal and external customer interfaces.
Prioritize and coordinate the day-to-day internal office schedules and reconciling schedule conflicts for efficient use of time.
Allocate, track and maintain designated conference room schedules and availability to utilize resources efficiently.
Coordinate and process domestic and international travel arrangements, monitor designated business traveler’s logistics, generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate.
Process reimbursement and verify payments to corporate credit cards.
Coordinate with the appropriate focal(s) to support the acquisition, maintenance, and efficient use of resources; orders and maintain office supplies.
Verbally communicate a wide variety of information to multiple audiences.
Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Create, edit, and maintain electronic and written communication requiring Word, PowerPoint, Excel, Outlook, and SharePoint knowledge.
Schedule conference rooms and provide videoconference/Webex support.
Coordinate with visitors on logistics and resources for meetings including executives or other visitors, interview candidates, suppliers and vendors.
Lead and partner with other administrative support.
REQUIRED EDUCATION:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).
**Education MUST be accredited**
WORK HOURS:
Part-Time- 07:00am-03:30pm
16-24 hours per week. Mondays and flexible for 2 more days during the week.
Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
- Contact
-
Silmese Graves
sgraves@chiptonross.com
CHIPTON-ROSS, INC.
11832 Fishing Point Drive, Suite 100
Newport News, VA 23606
Phone: (757) 595-0005 x261 or (877) 244-5418 x261
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Employment will be contingent on candidate clearing pre-employment drug screen and background check.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.