Chipton-Ross - Administrative Assistant 3

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: 215274 - Administrative Assistant 3
Industry: ADM
Region: UT-Utah
City: Hill AFB
State: UT
Rate: Up to $38.92 DOE
Duration: 24 months
Description: Chipton-Ross is seeking an Administrative Assistant 3 for a contract opportunity in Hill AFB, Utah.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
o High School diploma or equivalent and a minimum of 4 years professional experience as an Administrative Assistant or performing administrative work.
o Proficient in MS Office Suite (Word, Excel, Outlook and PowerPoint).
o Ability to obtain and maintain a DoD Secret Security Clearance within a reasonable period of time as determined by the needs of the business.

POSITION RESPONSIBILITIES:
Looking for an Administrative Assistant 3 to support our Minuteman III Propulsions Systems Support Contract (PSSC) program.
Responsibilities:
o Performs reception duties at entrance to Hill AFB office; welcomes visitors, keeps visitor log sheet, maintains badging, etc.
o Initiator of all government access forms, maintaining standards to ensure forms are filled out properly and follow the government process.
o Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts.
o Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
o Make domestic travel arrangements and process expense reports in a timely manner for assigned staff.
o Attend staff meetings, publish agendas and follow-up on action items.
o Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
o Helps maintain program tasks in the Jira platform and digital files on Microsoft Teams.
o Provides secretary duties for our Configuration Control Board (CCB).
o Orders and maintains office supplies.

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):
o Strong interpersonal, communication and organizational skills.
o Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.
o Strong ability to multi-task with competing priorities in a positive manner.
o Experience in planning, coordinating and overseeing catering for corporate meetings.
o Strong proofreading and document preparation skills.
o Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.
o Demonstrates outstanding verbal, interpersonal and written communication skills.
o Familiarity with policies and procedures.

REQUIRED EDUCATION:
High school diploma or equivalent/GED is required.
School must be accredited.

WORK HOURS:
9/80 work week. 1st shift. This position will be served on-site at Hill AFB, Utah.

ADDITIONAL:
Applicants responding to this position will be subject to a government security investigation and must meet eligibility requirements by currently possessing the ability to view classified government information.
: Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
Contact: Billy James
bjames@chiptonross.com
CHIPTON-ROSS, INC.
420 Culver Boulevard
Playa Del Rey, CA 90293

Phone: (310) 414-7800 x340 or (800) 927-9318 x340

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.