215965 - Office Administrator C
- Industry
- ADM
- Region
- WA-Washington
- City
- Renton
- State
- WA
- Rate
- Up to $32.20 DOE
- Duration
- 6 months
- Description
Chipton-Ross is seeking an Office Administrator C for a contract opportunity in Renton, WA.
100% onsiteBASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):
o Regular and predictable attendance is required. o 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members. o 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint. o 3+ years of experience coordinating and processing domestic and/or international travel arrangements.POSITION RESPONSIBILITIES:
Client is currently seeking an Executive Assistant to support the Director of Engineering on the MAX Development Program in Renton and Everett, WA. The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.
o Manages the Director of Engineering's schedule and calendar. o Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers. o Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines. o Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement. o Assists in planning, coordinating, and implementing logistics for visiting Client senior executives. o Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere. o Oversee weekly coffee supply orders for the 40-26 area. o Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building. o Update and communicate seating chart changes to leadership. o Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy. o Facilitate monthly snack pickups and send reminders to leadership. o Update management presentations with information collected from several groups. o Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel. o Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts. o Manage supply orders, handle facilities requests, and maintain distribution lists.
Work statement is a non-managerial role, non-leadership role.PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:
o 5+ years of experience supporting Executives. o 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams. o 3+ years of experience with Concur or a similar travel and expense management program. o Effective written and verbal communication across global audiences. o Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills. o Strong relationship building and teaming skills.REQUIRED EDUCATION:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).WORK HOURS:
Full-Time/First Shift 7:00 AM - 3:30 PMEmployment will be contingent on clearing a background check. Must clear prior to start date.
- Contact
-
Silmese Graves
sgraves@chiptonross.com
CHIPTON-ROSS, INC.
11832 Fishing Point Drive, Suite 100
Newport News, VA 23606
Phone: (757) 595-0005 x261 or (877) 244-5418 x261
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Employment will be contingent on candidate clearing pre-employment drug screen and background check.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.