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216181 - Office Coordinator

Industry
PRO
Region
CA-S.Cali-Los Angeles/Orange Counties
City
Santa Monica
State
CA
Rate
Up to $26.00 DOE
Duration
6 months
Description

Chipton-Ross is seeking an Office Coordinator for a contract opportunity in Santa Monica, CA.



BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

  • Strong sense of responsibility, ownership, and excellent attention to detail.
  • Ability to identify and complete action items and assigned tasks.
  • Exemplary communication skills (written and verbal).
  • Intermediate Microsoft Word, Excel, Outlook, and PowerPoint skills.
  • Routinely handle numerous and frequent incoming correspondence, chat, and e-mail messages.
  • Excellent problem-solving and multi-tasking skills.
  • Ability to manage multiple projects simultaneously and in a fast-paced environment.
  • Adopt Standard Operating Procedures.
  • Calendar management and meeting logistics.
  • Ability to work independently and proactively.

    • POSITION RESPONSIBILITIES:

  • Maintain and update Front Desk policies and procedures for our (3) Santa Monica campus buildings (SAMO).
  • Daily duties include greet visitors, maintain office supplies inventories, manage incoming and outgoing packages
    • and mail.
  • Coordinate with the Security team to ensure all guests/visitors check in at the main reception and remain there
    • until their host comes to greet them at reception.
  • Maintain and update Vendor Lists each quarter.
  • Upkeep and order supplies, snacks, and product for all three SAMO buildings.
  • Help on-board new employees with parking passes, name plates, and seating.
  • Update and administer all three SAMO buildings email distribution lists and seating chart.
  • Create workorders for our third-party vendors. Coordinate with our janitorial day porters at the SAMO campus to
    • ensure the SAMO buildings conform to our esthetic standards. The Office Coordinator team members rotate between the 3 buildings of the SAMO campus.
  • Work closely with building engineer and Facilities personnel to communicate work orders and repairs needed
    • while tasks and urgent items receive appropriate priority.
  • Initial point of contact at SAMO for select vendors including but not limited to: Janitorial, Security, Engineering,
    • Valet, etc.
  • Process vendor invoices relating to various vendors including but not limited to: office supplies, event staffing, and
    • vendor services invoices
  • Serve as initial point of contact at SAMO to schedule events. Ensure that event forms are on-file and properly filled
    • out. Ensure necessary third-party support vendors adequately staff the event.
  • Support execution of annual fire drill – ensuring that the SAMO emergency contacts are up to date.
  • Alert department management of any deficiencies or shortfalls to ensure a timely correction.
  • Serve as ambassador and supporter of our employee Café operations.
  • Promote the continued efforts to establish Camp Stewart Café as the preferred provider of catered lunches and
    • events.

    PHYSICAL REQUIREMENTS:

  • Must be able to sit for a period of 8-hours per workday at assigned desk.
  • Must be able to lift and carry or otherwise move up to 50 occasionally.

    • REQUIRED EDUCATION:

  • Accredited High School diploma or GED.

    • WORK HOURS:

  • Full-Time- Monday-Friday
  • Hours will vary from 8-5 pm and 9-6 pm.


    • Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

    Contact
    Billy James
    bjames@chiptonross.com
    CHIPTON-ROSS, INC.
    420 Culver Boulevard
    Playa Del Rey, CA 90293

    Phone: (310) 414-7800 x340 or (800) 927-9318 x340

    Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

    Employment will be contingent on candidate clearing pre-employment drug screen and background check.

    Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.