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216682 - Admin Specialist III

Industry
PRO
Region
MN-Minnesota
City
Plymouth
State
MN
Rate
Up to $35.15 DOE
Duration
11 months
Description

Chipton-Ross is seeking an Admin Specialist III for a hybrid contract opportunity in Plymouth, MN.



Monday and Friday work from home, Tuesday -Thursday in office.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

  • Minimum of 3 – 5 years of experiences.
  • Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization.
  • Strong interpersonal and communication skills.
  • Ability to collaborate with teams, make decisions and solve work problems with minimal assistance.
  • Fluent in general MS Office tools.
  • Able to proactively identify process issues, recommend solutions and implement changes.

    • POSITION RESPONSIBILITIES:

  • Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa)
  • Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.)
  • Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn’t able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.)
  • Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.)
    • Support:
  • Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists.
  • Support broader Research & Development functions when ordering needed supplies/equipment.

    • REQUIRED EDUCATION:

  • High school diploma or equivalent is required; Bachelor’s degree is preferred.
  • Some college coursework is preferred.
    • **Education MUST be accredited**

    WORK HOURS:

  • Full-Time HYB


    • Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

    Contact
    LaVada Pulley
    lpulley@chiptonross.com
    CHIPTON-ROSS, INC.
    420 Culver Boulevard
    Playa Del Rey, CA 90293

    Phone: (310) 414-7800 x260 or (800) 927-9318 x260

    Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

    Employment will be contingent on candidate clearing pre-employment drug screen and background check.

    Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.