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217242 - Administrative Assistant

Industry
PRO
Region
KS-Kansas
City
Conway Springs
State
KS
Rate
Up to $25.00 DOE
Duration
18 months
Description

Chipton-Ross is seeking an Administrative Assistant for a contract opportunity in Conway Springs, KS.



BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

  • The ideal candidate will possess the ability to perform successfully in a fast paced environment, maintain superior communication skills, and provide support to multiple personnel.
  • Candidate must be very detail oriented and must be able to deal with large volumes of data and maintain a high level of accuracy.
  • Requires strong computer skills and working knowledge of Microsoft Office.
  • Must have the ability to apply creative problem solving and sound reasoning.
  • Must be able to handle multiple priorities, organize workload, adapt quickly to change, and provide a high level of internal communication.
  • Must be able to work both independently and as a member of a team.
  • Successful candidate must possess and maintain a valid driver's license. This job will require intermittent travel as needed.

    • POSITION RESPONSIBILITIES:

  • Administrative support include Project Managers,
  • Project Supervisors, Staff Engineers, and Field Management.
  • Handling confidential project documentation.
  • Assist with preparing purchase orders, invoice coding, and expense tracking.
  • Assists in planning and coordinating training and safety events.
  • Prepares monthly expense reports for supported personnel.
  • Coordinate travel planning and scheduling for individuals and groups.
  • Manage incoming calls, visitors, deliveries, and mail for the project site.
  • Prepare meeting agendas, take minutes, and distribute follow-up documentation.
  • Maintain and organize the office trailer, ensuring supplies, equipment, and documents are readily accessible.
  • Coordinate facility scheduling and catering for large meetings and events.
  • Create requisitions and receipts for vendors.

    • PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:

  • PeopleSoft and Box Systems or related systems experience is preferred.

    • PHYSICAL REQUIREMENTS:

  • Comfortable working in a job-site environment (office trailer, PPE required when entering the field).

    • REQUIRED EDUCATION:

  • Requires a high school diploma or the equivalent. A Bachelor’s degree in Business, Communications, Accounting, or related field is preferred, but not required.

    • WORK HOURS:

  • Full-Time- Monday-Friday 07:30am-04:00pm- additional hours as required.


    • Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

    Contact
    Robert Davis
    rdavis@chiptonross.com
    CHIPTON-ROSS, INC.
    420 Culver Boulevard
    Playa Del Rey, CA 90293

    Phone: (310) 414-7800 x305 or (800) 927-9318 x305

    Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

    Employment will be contingent on candidate clearing pre-employment drug screen and background check.

    Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.