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217774 - Administrative Assistant III

Industry
PRO
Region
GA-Georgia
City
College Park
State
GA
Rate
$DOE
Duration
6 months
Description

Chipton-Ross is seeking an Administrative Assistant III for a contract opportunity in College Park, GA.



BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

  • 2+ years relevant experience in aviation, repair station, or regulatory environment.
  • Advanced MS Office and document management system proficiency.
  • Strong organizational, multitasking, and communication skills.
  • Attention to detail, reliability, and ability to work independently or as part of a team.

    • POSITION RESPONSIBILITIES:

  • Managing office processes, maintaining confidential records, and supporting quality standards (AS9110, AS9120, FAA Part 145 standards)
  • Administer and maintain electronic and paper records for FAA and airline regulatory compliance.
  • Prepare documentation packets, and archival of policies, and repair manuals.
  • Track distribution, updates, and archival of policies, repair manuals, and regulatory documents.
  • Serve as point of contact for managers, technicians, and external partners (e.g., other client business entities).
  • Coordinate communication across teams domestically and internationally.
  • Support workflow process for document reviews, approvals, retention, and destruction.
  • Assist in audit preparation and response for regulatory or customer requirements.
  • Maintain accurate files for material requests and engineering changes.
  • Train and assist staff on document control procedures.
  • Coordinate the completion of external customer surveys.
  • Provide clerical and organizational support to ensure information is distributed in a timely manner.
  • Manage correspondence, organize electronic files, prepare reports, and serve as a communication point for internal teams, other Safran locations, and external clients.
  • Maintain excel files, or databases, and performing general office duties to support management and staff.
  • Manage and update information for all product classification and material composition requests received from customer service, repair administrators, customers, and carriers.
  • Collaborate with both internal and external customers (i.e., CSRs, RAs, OEMs, freight forwarders, etc.) to obtain information associated with import/export compliance (e.g., supplier, COO, ECCN, HTS, Schedule B, COO, material composition/breakdown, etc.)
  • Monitor status of information requests and consistently send reminders to the OEMs for all open requests.
  • Review electronic files received from our customs broker (Golden Globe), rename and organize.
  • Review electronic invoices from FedEx, UPS, and DHL to identify any imports and exports that have been cleared by these carriers.
  • Initiate requests to appropriate carriers to receive import and export documents (per regulatory requirements) on clearances made on SAUs behalf.

    • PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:

  • Accredited Associate degree preferred.
  • Knowledge of FAA/Part 145 requirements and quality system documentation is a plus.
  • Knowledge of Incoterms®, HTS Codes, ECCN, and tariff classifications preferred.

    • REQUIRED EDUCATION:

  • Accredited High school diploma required; Associate degree preferred.

    • WORK HOURS:

  • Full-Time- Monday-Friday 07:00am-03:30pm


    • Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

    Contact
    Billy James
    bjames@chiptonross.com
    CHIPTON-ROSS, INC.
    420 Culver Boulevard
    Playa Del Rey, CA 90293

    Phone: (310) 414-7800 x340 or (800) 927-9318 x340

    Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

    Employment will be contingent on candidate clearing pre-employment drug screen and background check.

    Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.