187797 - Administrative Assistant
CA-S.Cali-Los Angeles/Orange Counties
$20 to $25.00 DOE
4 Months
Chipton-Ross is seeking a Administrative Assistant for an opportunity in Santa Monica, CA.

In this position, you will provide Administrative support to the EVP, Marketing & CMO. A successful candidate will be self-motivated, quick-thinking, flexible, and able to anticipate with an unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment, can see around the corners, and has significant initiative. This position will be responsible for handling a variety of duties, which include, but are not limited to the ones listed below:
- Calendar Management
o Update/manage calendar for EVP, Marketing & CMO
o Coordinate incoming meeting requests and prioritize
o Manage additional meeting scheduling and communication within the Marketing Organization and across different functions and regions as needed
- Organize, execute, and assist with team meetings:
o Agenda development
o Run of show oversight
o Venue coordination and technical set up (virtual or in-person)
o Managing invites and communication amongst presenters and attendees
o Coordination of attendees as needed (i.e. travel arrangements, gathering materials)
- Process expense reports
- Coordinating travel arrangements (domestic and international)
- Proactively communicate follow-up information on all matters

- Minimum of 5 years of experience in Administrative or Support role with strong references
- Experience with Microsoft Word, Teams, SharePoint, Excel and PowerPoint as well as Concur and Adobe Acrobat
- Strong sense of responsibility, accountability and ownership, and excellent attention to detail
- Strong written and verbal communication skills and the ability to multi-task a high volume of tasks
- Experience in coordinating large events & meetings
- High level of integrity; ability to handle confidential and sensitive information with discretion
- Ability to respond after hours for important, timely or urgent matters

Accredited Bachelor’s degree preferred

WORK HOURS: 8:00AM-5:00 PM (TBD)
Full-Time/First Shift

Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

Rochelle Anderson
420 Culver Boulevard
Playa Del Rey, CA 90293

Phone: (310) 414-7800 x280 or (800) 927-9318 x280

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.