- 188007 - Contract Administrator
- Up to $23.99 DOE
- 6 mos
- Chipton-Ross is seeking a Contract Administrator for an opening in Madison, WI.
Process service contract quotations, accept customer purchase orders and process final service contracts in adherence to departmental functional work procedures and work instructions and timelines. Interface with other departments, including Financial Shared Services (accounts receivable and general accounting), Call Center and others to ensure internal and external customer requirements are met. Understand and comply with the requirements of the Export Management System. Understand non-compliance implications. Review and comply to our client contract policy. Understand noncompliance implications. Assist in maintaining customer data as related to contract quote and acceptance. Assist in maintaining Contract Administration customer files. Authorized to generate request for credit memo per manager or finance recommendations. Other duties as assigned.
Decision Making Authority
Authority to hold/reject customers contracts/purchase orders if not if term are not within the Minimum Purchase Order Criteria, Export Management System, pricing and sales tax requirements. Approve or negotiate customer contract purchase order terms and conditions to meet client contract review guidelines.
Minimum 3 years prior experience working in customer service or contract administration areas. Minimum 3 years prior experience working with invoicing, accounts receivable and contract negotiations. Experience developing and maintaining spreadsheets in Microsoft Excel. Experience using Adobe Acrobat software. Experience with SAP preferred. General understanding of accounting principles a plus. Strong analytical ability. Ability to solve problems. Ability to multi-task to meet deadlines. Ability to work in a changing environment. Intermediate proficiency in computer applications: i.e. Microsoft Word, Excel, Outlook and Adobe Acrobat. Ability to use Internet to gather updated information: i.e. data mining client information such as terms and conditions as well as changes to company addresses and names. Strong written and oral communication skills. Flexibility to adapt to changing priorities and new computer systems. Ability to produce accurate high quality work with attention to detail. Ability to work well both independently as well as within a team environment. Ability to work overtime as dictated by work load. Demonstrate client values – Integrity, Intensity, Innovation and Involvement.
Accredited High School Diploma/GED
Accredited Associate or Bachelors degree preferred
Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
420 Culver Boulevard
Playa Del Rey, CA 90293
Phone: (310) 414-7800 x340 or (800) 927-9318 x340
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Employment will be contingent on candidate clearing pre-employment drug screen and background check.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.