190448 - Office Assistant
Industry
ADM
Region
MA-Massachusetts
City
Lexington
State
MA
Rate
Up to $23.00 DOE
Duration
8 mos
Description
Chipton-Ross is seeking an Office Assistant for an opening in Lexington, MA.

SUMMARY:
The Office Services Assistant is responsible for providing light administrative support, coordinating assigned office services, and assisting in client support at the Viral Vector Services (VVS) Lexington Site for his/her assigned building. Reporting to the Lead Office Services Manager, s/he will oversee key office services including managing office supplies, conference rooms, deliveries, and vendor interface. The individual in this position must interact effectively with all levels within the organization, providing assistance, answering questions, and facilitating meeting support. This position requires strong organization, excellent communication, and a positive and professional colleague service focus.

RESPONSIBILITIES:
Responsible for supporting front desk Security Services including informing front desk of expected visitors and deliveries, welcoming guests and following established visitor screening procedures. Develop and maintain excellent working relationships with internal customers/ key stakeholders. Manage conference rooms and/or calendar conflicts. Support meeting preparation including coordination of AV, catering, and distribution of meeting materials. Ensure conference rooms support daily business operations; including stocking levels and rooms are being maintained in a good condition. Maintain office and printer supplies including stocking appropriate inventories. Coordinate service needs with Information Solutions as required. Main point of contact for catering deliveries. Maintain kitchen supplies and equipment. Recommend improvements on administrative procedures and implement changes. Exercise discretion and good judgment in handling confidential material and information. Comply with and actively participate in all safety policies, procedures and programs. Perform other duties as assigned.

REQUIREMENTS:
4+ years of related experience. Working knowledge of Office 365 including Outlook, Word, Excel, and PowerPoint. Knowledge of Teams is a plus. Demonstrated organizational skills; ability to operate in a matrix environment and manage multiple priorities simultaneously. Strong execution focus and attention to detail. Excellent verbal and written communication skills. Able to work autonomously; is dependable with high integrity. Excellent interpersonal skills and ability to maintain effective working relationships. Preferred experience working in a GMP Biotech/Pharmaceutical office environment.

Physical Demands
Ability to function in a rapidly changing environment & handle multiple priorities. A flexible work schedule may be required. Ability to lift up to 25 lbs.

EDUCATION:
Accredited High School Diploma / GED and 4+ years of related experience.

WORK HOURS:
Full-Time

Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

Contact
Melody Mullins
mmullins@chiptonross.com
CHIPTON-ROSS, INC.
6926 Rivers Ave
North Charleston, SC 29406

Phone: (843) 554-5800 x186 or (800) 927-9318 x186

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.