191443 - Office Coordinator
Industry
ADM
Region
CA-S.Cali-Los Angeles/Orange Counties
City
Santa Monica
State
CA
Rate
$DOE
Duration
6 Months
Description
Chipton-Ross is seeking an Office Coordinator for an opening in Santa Monica, CA.

RESPONSIBILITIES:
In this position you will serve as the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, handling incoming calls, and performing general administrative duties to the front desk and office as a whole, you will manage key internal communications, in-office events and hospitality. The office coordinator will also serve as operational support to the NY Region.

1) Manage Front Desk Operations
• Act as gatekeeper to general inquiries,
• Direct guests, visitors, and clients to destinations within the office
• Receive mail, packages and food deliveries
• Field general office operations questions from employees
• Provide information to callers and direct them to the proper person or department
• Troubleshoot problems and arrange repairs of office equipment
2) Manage Daily Office Activities of NYC Field Office
• Manage and maintain office supply inventory (see below)
• Manage product inventory and maintain spreadsheets
• Manage Porters daily tasks i.e. restocking pantry/ coffee/milk/snacks
• Issue access control key fobs for employees
• Clean and Set up new hire desks with supplies aligning
• Order and Stock Supplies (Bi-Weekly)

3) General Housekeeping in tandem with Porter
• Maintain printing stations, mail room, kitchen, bar and conference rooms
• Coordinate cleanup for events and meetings with relevant EA's and support staff
• Manage trash and recycling procedures
• Address janitorial concerns with vendor and on-site staff

4) Meeting facilitation and coordination
• Book and prepare rooms
• Create agenda and presentations in accordance with topics and information provided by senior staff member
• Ensure meeting deliverables are met through coordination with key stakeholders and vendors

5) Ticket operation and distribution support
• Coordinate the distribution of Red Bull titled events and properties as well as third party partner allocations
• Ability to troubleshoot database errors
• Manage the reporting of ticket use through Excel
• Ability to standardize communications with stakeholders and requestors

REQUIRED EXPERIENCE:
• 3-4 years of experience in office management, administration or operations
• Experience performing administrative and clerical tasks
• Knowledge of office management, procedures, A/V equipment and basic technology
• Advanced skills in Microsoft Excel, Word and Outlook
• Highly proficient in PowerPoint skills
• Exemplary communication skills (written and verbal)
• Ability to manage multiple projects simultaneously
• Ability to brainstorm, coordinate and execute social engagements and events
• Familiarity with databases, dashboards and reporting tools and systems
• Process oriented
• Calendar management and meeting logistics
• Sense of humor, and ability to work with multiple managers and personality types
• Ability to work independently and in a proactive manner
• Highly organized and able to multi-task in a fast-paced environment
• Ability to learn, understand and perform new tasks in an efficient manner

EDUCATION:
Accredited Bachelors Degree in Business Related Field.
**Client is looking for more junior candidates, recent college grads, etc**

WORK HOURS: 8:30AM – 5:30PM
Full-Time/First Shift

Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

Contact
LaVada Pulley
lpulley@chiptonross.com
CHIPTON-ROSS, INC.
420 Culver Boulevard
Playa Del Rey, CA 90293

Phone: (310) 414-7800 x260 or (800) 927-9318 x260

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.