- 206493 - Sr Administrative Assistant
- $30 to $35.00 DOE
- 12 Months
- Chipton-Ross is seeking a Sr. Administrative Assistant for a contract opportunity in Bothell, WA.
o Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls and respond to urgent requests as needed.
o Greet and check in visitors, and process local office mail.
o Deposit all incoming checks.
o Scan and code invoices from the mail and send to AMGAP
o Assist with stocking office supplies, including masks and coffee supplies
o Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements.
o Proactively and on time compile, submit, and track expenses for the Directors and managers that report into Bothell. Proactively anticipate potential travel issues and respond accordingly.
o Assist Project Managers with various office change projects including build out, interior design changes, cubicles, etc.
o Order new badges including taking photos for new hires and for employees needing replacements.
o Manage temporary badges for employees and guests
o New hire onboarding
o Catering for meetings as needed and requested.
o Work and build relationships with vendors that come onsite for various purposes including property management and facilities support.
o Create and post weekly slides for the Bothell site with company announcements and events.
o 4+ years of administrative experience, preferably in a fast paced environment.
o High school diploma
o Proven to be trusted to handle confidential and sensitive information with the ability to exercise discretion and show good judgment.
o Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions.
o Previous success at building strong organizational relationships and in fostering teamwork.
o Exceptional written and verbal communication skills.
o Professional, authentic, approachable, and diplomatic in nature. Proven ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team.
o Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, and willingness and ability to learn company-specific software or system tools.
Accredited High School Diploma/GED
8-5 PM Monday - Friday (Can be flexible, ex: 7:30 to 4:30)
Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.
420 Culver Boulevard
Playa Del Rey, CA 90293
Phone: (310) 414-7800 x307 or (800) 927-9318 x307
Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.
Employment will be contingent on candidate clearing pre-employment drug screen and background check.
Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.