210523 - Office Administrator
$27 to $30.39 DOE
4 months
Chipton-Ross is seeking an Office Administrator for a hybrid contract opportunity in Skaneateles, NY.

Provide a mix of general office and administrative support to the marketing department. Must be highly self-motivated and capable of managing and prioritizing multiple projects in a fast-paced environment. Must be efficient and capable of working on own initiative in carrying out day-to-day tasks with limited need for supervision. Track and stay on top of deadlines, learn new processes easily, and have excellent communication skills, both oral and written. Able to work independently, exercise good judgment, and take appropriate actions.

Managing the payment process for all marketing expenses and communicating payment statuses proactively to multiple stakeholders.
Submitting purchase order requests and invoice submission to meet deadlines.
Gathering information for and preparing month-end marketing spending accrual reports, striving for error-free work.
Completing all tasks to ensure we are registered for and prepared to attend 20 trade shows a year. Must follow internal and trade show guidelines, protocols, and work instructions so 100% compliant with trade show process. Acquire internal approval and secure booth space in a timely manner. Complete all pertinent documents in multiple online systems, scouring archived materials and trade show websites to find and add needed information, following up to get approvals quickly, and engaging with booth captains to ensure logistics are in place.
Ordering office supplies.
Other duties as assigned.

2+ years of Marketing Coordinator experience.
Must have a strong MS Office Suite.
Must be detail oriented, especially with financial documentation.
Knowledge of payment process including shopping cart and purchase order creation, and invoicing a plus.
Able to learn software programs quickly.
Must have strong organizational skills and proven track record of prioritizing work and keeping various types of assignments going at once. The ability to complete tasks by following general guidelines and policies is essential. Must be confident and proactive in kindly reminding co-workers of different levels to complete their deliverables for your projects. Sensitivity to confidential information is required. Experience showing tenacity to meet deadlines is a plus.

Accredited High school diploma or equivalent required. Some college coursework preferred.

Full-Time, first shift.
Hybrid 3 days per week on site.

Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

Silmese Graves
11832 Fishing Point Drive, Suite 100
Newport News, VA 23606

Phone: (757) 595-0005 x261 or (877) 244-5418 x261

Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

Employment will be contingent on candidate clearing pre-employment drug screen and background check.

Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.