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216601 - Administrative Assistant 5

Industry
ADM
Region
CA-S.Cali-Los Angeles/Orange Counties
City
Sunnyvale
State
CA
Rate
Up to $45.07 DOE
Duration
12 months
Description

Chipton-Ross is seeking an Administrative Assistant 5 for a contract opportunity in Sunnyvale, CA.



BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

  • High School Diploma or equivalent and 8+ years as an Executive Assistant or in a similar administrative support role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft teams.
  • Strong organizational and multitasking skills.
  • Strong attention to detail and a proactive approach to problem-solving.
  • Excellent written and verbal communication skills.
  • Manage confidential information with discretion.
  • Prior experience organizing logistics for meetings, conferences, and company events.
    • The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. This person will also be seen as a lead to all other admins for the site to organize site related events and other activities as needed. Keys to success include:
  • Working well under pressure.
  • Ability to solve problems independently.
  • Completing requirements in a fast-paced, multifaceted team environment.

    • POSITION RESPONSIBILITIES:

    We are seeking an Administrative Assistant 5 to support the Vice President of Program Management and their staff for Marine Systems Business Unit (BU). This position will also provide additional support to the broader BU and work cross-functionally with other site and corporate admins as needed. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal and customer-facing role that also has a lot of delegated authority/responsibility while working directly for a business Vice President and their team. This is an onsite position.
  • Provide comprehensive administrative support to the VP and the Program Management Office, including support for associated programs.
  • Manage the VP’s calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts.
  • Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner.
  • Follow up on actions on behalf of the VP and execute additional tasks as directed.
  • Handle confidential business matters while maintaining an effective and organized administrative system.
  • Coordinate meetings and events—including internal staff meetings and engagements with customers and VIPs—by arranging venue logistics, conference room reservations, setup, catering, and tracking action items.
  • Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors.
  • Address information requests and communications by answering telephones, screening calls, and forwarding messages.
  • Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents.
  • Lead and develop the administrative team, fostering a culture of collaboration and high performance.

    • PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:

  • Associate’s/Bachelor’s degree (a background in business administration is a plus)
  • Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY.
  • Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities.
  • Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs.
  • Exceptional written and verbal communication skills, including meticulous proofreading and document review.
  • Prior experience in a leadership capacity within an administrative or support function, contributing to operational improvements or team development.

    • REQUIRED EDUCATION:

    High school diploma or equivalent/GED is required. School must be accredited.

    WORK HOURS:

    9/80 work week. 1st shift.



    Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

    Contact
    LaVada Pulley
    lpulley@chiptonross.com
    CHIPTON-ROSS, INC.
    420 Culver Boulevard
    Playa Del Rey, CA 90293

    Phone: (310) 414-7800 x260 or (800) 927-9318 x260

    Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

    Employment will be contingent on candidate clearing pre-employment drug screen and background check.

    Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.