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217040 - Administrative Assistant 3

Industry
ADM
Region
CA-S.Cali-Los Angeles/Orange Counties
City
Sunnyvale
State
CA
Rate
Up to $39.36 DOE
Duration
5 months
Description

Chipton-Ross is seeking an Administrative Assistant 3 for a contract opportunity in Sunnyvale, CA.



BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

  • 5+ years as an Executive Assistant or in a similar administrative support role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft Teams.
  • Strong organizational and multitasking skills.
  • Strong attention to detail and a proactive approach to problem-solving.
  • Excellent written and verbal communication skills.
  • Manage confidential information with discretion.
  • Prior experience organizing logistics for meetings, conferences, and company events.
  • US Citizenship required.

    • POSITION RESPONSIBILITIES:

    We are seeking an Administrative Assistant 3 to support the Senior Director of Manufacturing and their staff for the Marine Systems Business Unit (BU). This position will also work cross-functionally with other site and corporate admins as needed. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. This is an onsite position.
  • Provide comprehensive administrative support to the Senior Director of Manufacturing.
  • Manage the Director’s calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts.
  • Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner.
  • Follow up on actions on behalf of the Director and execute additional tasks as directed.
  • Handle confidential business matters while maintaining an effective and organized administrative system.
  • Coordinate meetings and events, including internal staff meetings and engagements with customers and VIPs, by arranging venue logistics, conference room reservations, catering, and tracking action items.
  • Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors.
  • Address information requests and communications by answering telephones, screening calls, and forwarding messages.
  • Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents.
  • Act as the administrative point of contact for Manufacturing directors, managers, employees, and administrative assistants from other site departments.

    • PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE:

  • Associate’s/Bachelor’s degree (a background in business administration is a plus).
  • Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, and Facilities Requests.
  • Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities.
  • Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs.
  • Exceptional written and verbal communication skills, including meticulous proofreading and document review.

    • REQUIRED EDUCATION:

    High school diploma or equivalent/GED is required. School must be accredited.

    WORK HOURS:

    9/80 work week. 1st shift.



    Employment will be contingent on clearing a drug screen and background check. Both must clear prior to start date.

    Contact
    Billy James
    bjames@chiptonross.com
    CHIPTON-ROSS, INC.
    420 Culver Boulevard
    Playa Del Rey, CA 90293

    Phone: (310) 414-7800 x340 or (800) 927-9318 x340

    Candidates responding to this posting must currently possess the eligibility to work in the United States. No third parties please.

    Employment will be contingent on candidate clearing pre-employment drug screen and background check.

    Chipton-Ross provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy), age, disability, sexual orientation, gender identity and/or expression, protected veteran status, genetic information, or any other characteristic protected by Federal, State or local law. This policy governs all areas of employment at Chipton-Ross, including recruiting, hiring, training, assignment, promotions, compensation, benefits, discipline, and terminations.